Seasonal Worker Transport pilot - Resources
Resources for businesses
The following resources are available to help employers and employees access the worker transport pilot.
How does my business sign up and use to the Seasonal Worker Transport Pilot Program?
There are 4 easy steps that a business must complete to use the Seasonal Worker Transport Pilot Program.
To get started, you can register your business details using the New business registration form.
When completing the form, it is best to include persons who manage recruiting, inductions, worker start/finish times for your business as the nominated contact people. This could be yourself, a person within your business, or a labour hire provider or other person.
Once you have completed the registration form, you and/or your nominate contact persons can request a quote for travel services for your particular travel route by requesting a quote for travel services.
This service will operate to your specifications and will pick up your employees, possibly form various locations en route, before delivering them to your orchard, berry patch or packing shed. The starting location, destination, dates and start and finish times for this service is determined by you; please note that worker pickup and drop-off points can be added to the travel route as and when required.
Once we receive your request, we’ll email you a quote for based on the information you provided. This will include price options for buses of various capacities. If you would like to proceed with one of the options in the quote, please email me with the details of the worker/business cost sharing arrangements you would like to put in place.
Please note, while the Seasonal Worker Transport Pilot Program is partially funded by the Tasmanian Government to support growers and members of the Tasmanian community, it is a requirement that both the employing business and the employee contribute toward the cost of their transport service. The minimum value of this contribution by the employing business is to be no less than the contribution provided by the sponsored employee. At the employer's sole discretion, an employer may elect to increase their contribution rate to further reduce contribution costs incurred by employees.
We will ask you to nominate which employees you want to support through the Seasonal Worker Transport Pilot Program.
You can nominate employees by completing the employee sponsorship agreement form.
Once nominated, your employees will receive an email automatically asking them to complete the employee participant signup form. This email will contain a link to a form which captures basic information including your employees location, contact information, and on which days they will require the transport service.
Once the previous steps have been completed, you can book the transport services for the coming week. This is done by completing the weekly transport details form each week. This form lets us know ahead of time the expected work days, arrival times and departure times for each service. If you need to change the plans for any reason with regards to work days, start & finish times (e.g. due to heat, rain, COVID-19 detection, etc.), just let us know and we can alter the arrangements.
If you need to change the plans for any reason with regards to workdays, start and finish times, etc., let us know and we can adjust the arrangements to suit your new needs .
Aksel, our Program Coordinator can be contacted via email at email@example.com or by phone on (+61) 498 528 806.
Once we have the dates and times, we will reach out daily to the employees registered for the service, pickup locations, start times and return times. This will be done by SMS, and the employee just lets us know 'YES' if they intend to be on the bus, or 'NO' if they do not.
End of season.
Once you know when your season is likely to finish up at a particular orchard, berry patch or packing shed, let us know and we will organise the service finish on the appropriate day.
- New business registration form
- Nominate employees to use system
- New travel route request
- Weekly transport details
- Employee signup form
Frequently Asked Questions about the Seasonal Worker Transport Program
The aim of the following information is to help you decide if the Seasonal Worker Transport Pilot is right for your business.
How can the service help my business?
By signing up to the Seasonal Worker Transport Pilot Program, businesses can potentially access seasonal harvest workers who would otherwise be unable to work travel to and from work due to transport limitations.
What are the potential benefits of using the service?
We think the biggest benefit to be access to more potential workers and offer an incentive for existing workers to stay.
If I change my mind at a later date, can I still access the service?
Yes. We fully expect business' circumstances to change throughout the harvest season, making the need for transport services more or less attractive for businesses.
Can I use this program to help me attract new workers?
Yes. By signing up to the service, we aim to increase the number of potential workers that participating businesses can attract and recruit from.
Can I access a list of potential workers expressing interest in the service?
Yes! Just ask us to send you a copy of the most recent list. We will also be emailing out this list from time to time. If you have not received it, please send an email to firstname.lastname@example.org.
Can employees who have left my business use the service when working for a different employer?
In principle yes, however only if the new employer is also signed up to the Seasonal Worker Transport Pilot Program and agrees to sponsor the employees in question. By requiring employers to agree to co-fund the travel cost of each worker, we hope to discourage workers using the Seasonal Worker Transport Pilot Program from regularly jumping between employers.
Do I need to fill in a new employee sponsorship agreement if a worker leaves my business to work for somebody else but then comes back to my business?
Yes. Once we see an employee's name and contact details are registered with a different employer, we will remove them from your contact list.
Is there a minimum number of times I have to use the service each week?
No, there is no minimum.
Can I alter the coach size to accommodate more or less workers?
Yes, this can be done but generally requires 24-48 hours of notice prior to the changes being made.
If I do not get enough people to use the service, will my business have to contribute to any unused seats?
That depends. Where possible, we will look to downsize vehicles and/or combine services to different employers to minimise transport costs. If this changes cannot be amended in time due to insufficient notice, we may ask for a contribution from the employer.